Thread: Travelling Expenses - measuring home to temporary workplace

Hi
I'm looking for advice to amend our Staff Handbook:

We pay Business Mileage/fares when employees are not attending permanent place of work and visiting our clients....so we take into account applicants' home location when recruiting as we predominantly work in London & SE. This keeps our business travel costs down.

However, I have two recent incidents occur that have frustrated this:
a) A job applicant from Birmingham informed us they would relocate to South East if they were given the job. On their first day, they informed me they have taken up weekday lodgings locally but return home to B'ham at weekends. When they now go to travel to Clients, can I measure from local lodgings or must it be from B'ham home?

b) An existing employee, who was based locally, has decided to relocate back nearer his family in North East. He works on client side mon-fri, but we have found ourselves obliged to pay travel for him to return home long distance at weekends

Please would you guide me or provide some wording for our Handbook that can resolve these issues?

Would be very grateful
Lindsay

Hi Lindsay,

I guess it comes down company rules.

I would be inclined to only pay the travel from the office to where they are going, despite where they are travelling from.

I would then ensure that all travel is planned in advance to ensure that excessive mileage is not the norm.

Thanks Tonis,

I have added a new clause to the travel expenses that help us to manage this issue:

"The Company reserves the right to calculate travelling distances from your original home address, at the commencement of your employment. "